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Reviewed and Amended by:
Last Revision Stardate: 120801
Intended Audience: UF Starfleet Academy
Reviewing Authority: UF Starfleet Academy Command
This document is intended to inform new UFS members of the correct procedure to be granted the status of commissioned officer (ensign) within the UF Starfleet.
- Superintendent: Hidalgo Dorchester - firstname.lastname@example.org
- Commandant: Nabuleone Rhode - email@example.com Ramius Easterwood - [mailto:]
- Vice Commandant: vacant - [mailto:]
When you are looking at this you most likely have already filed your application with UFS. You most likely have been send here by the letter in the welcome package which informed you of your next steps. If not you are more then welcome to keep reading to find out what will be waiting for you once you have filed an application with UFS and once that application has been approved.
Once your application has been approved and processed you will be assigned to one of our four Cadet Companies. either the Alpha, Delta, gamma or Epsilon Cadet Company will be your first home within UFS for at least 4 weeks (or two if you are going for the Enlisted route). Each Company stands for a region where are you come from and beeing located:
- ALPHA Company (Europe, Middle East and Africa)
- DELTA Company (USA states west of Mississippi, Canada and South America)
- GAMMA Company (USA states east of Mississippi)
- EPSILON Company (Australasia)
You will have a CCO (Company Commanding officer) and a CXO (Company Executive Officer) as your first point of reverence whenever you have a problem, issue or just want to talk to someone. They will know who to contact in case they can not solve your problem. Please try to make sure you are keeping this Chain of Command in mind at all times. It helps to prevent misunderstandings.
Time as a Cadet
During those four weeks you will be required to take a couple of our classes and also get a couple activity tasks done. Each week will be set up with a specific class and task (or more then one) for you to accomplish before you can get to the next rank.
If you wish to stay within UFS as an Enlisted member then you do not have to take the OCTS exam. All you have to do is fulfill the requirements for the two weeks for the enlisted rank and you will be graduated and placed onboard your chosen ship or station within the UFS Fleet.
The Cadet ranks are as followed:
1st week is Freshman
2nd week is Sophomore
3rd week is Junior
4th week is Senior
There are no authority differences between the different cadet ranks. A Freshman has the same authority as a Senior 3 minutes before he graduates. The commencements from one rank t the next one will be conducted every Wednesday for every Campus within UFS. Some might post them a day early...some a day late but the counting date will always be the Wednesday for that week.
Requirements to Graduate
To graduate as a Commissioned Officer (Ensign) within UFS you need to fulfill the following tasks:
- Make a post into the First Contact forum under the Academy section, take the class "Intro to UFS and Protocols and Procedures, visit and tour one ship or station within the fleet with a crew-member of your chosen station or ship and have them fill out a quick notecard saying you where there.
- Take the "Branch intro class of chosen branch and a minimum of one scheduled sim-class, you also need to take the "Phaser Safety and Proficiency class" visit and tour one ship or station within the fleet with a crew-member of your chosen station or ship and have them fill out a quick notecard saying you where there.
- Find assignment as intern onboard either the FIND SHIP AND STATION FOR CADET CRUISE for integration into rp with a crew, Take the Branch Officer Sim-class, Send in transfer request. To get to the transfer request just follow this link: https://docs.google.com/spreadsheet/viewform?formkey=dDZ5RUVURnF2cjhhZnA0dzhPc2U5V3c6MQ#gid=0
- Take the "History of UFS" class, take one scheduled Sim-class, visit and tour one ship or station within the fleet with a crew-member of your chosen station or ship and have them fill out a quick notecard saying you where there and take OCTS Exam as final requirement.
To take the Officer Candidate Training School exam you first have to read the UFS Membership Manual by following this link:
After you have read the Membership Manual, you need to take the OCTS exam at the following link:
The OCTS exam consists of 40 questions regarding the Membership Manual. There is no time limit on the test once you have opened the link, and it is an open-book exam. Follow the instructions given in the exam and fill in the two blanks at the top. Then answer the questions and click the submit button on the bottom when you are finished and have reviewed your final answers.
You will be contacted by our staff via email and be informed of your grade within 48 hours. Once you have passed the exam (passing requires at least 80% correct answers or 32 answers), you will be a commissioned officer within UFS.
There are three levels of passing the OCTS: "PASS", "With Honors" and "With Distinction"
Here is also a link for the UFS Class Schedules for the UFSA Campy throughout the metaverses: http://www.ufstarfleet.org/ufs-academy/ufsa-schedule-pinastri
(The Pinastri schedule serves as an example. By simply clicking on the *UFS Academy* drop-down tag you will be able to see all the other schedules available as well)
For the Enlisted all you have to do is the following:
1st week: Make a post into the First Contact forum under the Academy section, take the class "Intro to UFS and Protocols and Procedures, visit and tour one ship or station within the fleet with a crew-member of your chosen station or ship and have them fill out a quick notecard saying you where there and send in transfer request. To get to the transfer request just follow this link: https://docs.google.com/spreadsheet/viewform?formkey=dDZ5RUVURnF2cjhhZnA0dzhPc2U5V3c6MQ#gid=0
2nd week: Take the "Branch intro class of chosen branch and a minimum of one scheduled sim-class and visit and tour one ship or station within the fleet with a crew-member of your chosen station or ship and have them fill out a quick notecard saying you where there.
For the Commissioned as well as the enlisted cadets to commence you will have to file a weekly report as explained in your Company Welcome Packages. You can find the weekly report form under: https://docs.google.com/spreadsheet/viewform?formkey=dFBnNzhZcWtITFN0VU05V0hfeHR1dXc6MQ#gid=11
Not filing your weekly report on time will result in you missing the commence and you will be stuck one more week at your current level.
Cadets who are inactive for more then 2 weeks(no weekly report filed) will be contacted by their CCO. If they do not respond within one week after that communications attempt they will be removed from their Cadet Company and also will be removed from their UFSA metavers groups.
If a cadet wishes to return at a certain point that is possible and all the old files will be reactivated. Cadets also can take a LOA if they need or want to. Then they will not be removed from anything as long as they inform their CCO of the upcoming LOA
Changing Career Tracks
At any time of the process of your studies you can switch your point of focus. You are not bound into one Branch once you have been signed up for one. You are free to switch at any time if you feel that your first choice wasn't the right one for you after all. Please be advised that transfers can mean that you have to take more required classes for a certain position and also might mean you have to start at a lower level position in your chapter to get used to the new responsibilities within your new career path. The Academy is always available to help you and to provide you with multiple means of taking the required or privately desired classes.
Means of taking classes
The UFS Academy offers a very wide range of classes covering multiple fields of study. We have degree programs, awards for certain numbers of classes taken, and are always working on expanding the database to enhance every member’s knowledge and “Trek” experience.
There are multiple ways of how to take a class. You can attend a class in a metaverse, such as Second Life, by actually being in a classroom with your avatar; you can attend to the classes at our Online platform, which can be found at this link, <<Soon to come>>; or you can request the materials via email from our staff if you prefer the studies to be done over email.
Cadet Weapons Policy
Cadets are never to be armed if attending any Academy function within a metavers such as SL. There are no exceptions unless the Commander-in-chief has issued a thread warning AND ordered the new members to be armed even before they have taken and passed the OCTS.
Cadet Flying Policy
Cadets are under normal condition to NEVER fly a ship or shuttle of ANY kind at ANY time. The exception to this rule is when the Commander in Chief makes it a direct order in times of extreme threat, and then they MUST have taken and passed the proper pre-flight and basic flight classes. If they have NOT taken the class even THEN they are NOT allowed to be piloting a vessel to avoid confusion during sim-wide rp or other ongoing interactions.
Cadet Uniform Policy
If you are in a metavers such as SL you are required to wear the uniform as provided for UFSA Cadets on the supply deck of your metavers.
Once you have taken and passed the OCTS Exam you will be graduated into the active membership of UFS.
English as a Foreign Language
If English is not your first language, then be sure to inform the Instructor at the beginning of each class. The Instructor will then give you the student materials for the class early so that you have more time to work on them. Our staff is also available to explain sections to you if you do not understand them due to language difficulties. Please do not be shy to ask any question you might have.
"The only dumb question is the question never asked"
UFS Academy is eager to give everyone a fair chance while attending. As UFS' ideology is based on the Vulcan Philosophy of IDIC we believe everyone deserves at least one chance. This system is put in place to protect the membership from unnecessary incidents or "Drama".
The Academy itself will NEVER be handing out reprimands at that is not the Academies area or authority to do so. However, the Academy will report major incidents up the chain of command and to the Commander UFS.
The following is a list of steps that will be taken should Protocols and Procedures as well as companionship for your fellow members cease to happen.
- 1st Instance
The first instance will always be handled by the Instructor or Vice Commandant. They will offer guidance and assistance should this be a one off case.
- 2nd Instance
This will be reported to the Vice Commandant and Commandant. A written warning will be given to the offender with a follow up meeting held before graduation if required.
- 3rd Instance
This will be reported to the Commandant and Superintendent. The offender might be send to report to his chapter CO who has the authority over him.
- 4th Instance
If a 4th instance occurs then the Commandant and Superintendent will discuss all previous instances with the Commander in Chief, the offended and the chapter CO and appropriate action will be taken.
The Above instance are a guide on how we deal with things in UFS Academy, depending on the severity of cases steps can be missed with action being taken accordingly.